Starting a new job in Ireland is an exciting opportunity, but understanding the importance of a Personal Public Service Number (PPSN) is essential. A PPSN is much more than a reference number, as it is required for working legally, accessing public services, and ensuring accurate tax deductions.
In this blog, we will answer the query, “Can you work in Ireland without a PPSN?” and explain its significance for both employees and employers. You will also learn how to apply for a PPSN, the necessary documents, and ways to avoid common challenges during the process.
Whether you are new to Ireland or need guidance, this blog offers clear and practical advise to help you move forward confidently.
What is a PPSN and Why is It Important?
A Personal Public Service Number (PPSN) is a unique reference number for individuals in Ireland, linking them to public services, social welfare benefits, and tax systems. It is essential for anyone living or working in Ireland to access many key services. Employers and state organisations use it to maintain accurate records for tax and social welfare.
Having a PPSN is crucial for employment and accessing public benefits like healthcare. Without it, you may face delays in payments or services. It ensures compliance with Irish laws and proper tax recording, protecting your financial stability.
Where Can I Find My PPS Number?
Your PPS number can be found on various official documents, including:
- Public Services Card
- Drugs Payment Scheme Card
- Medical Card
- GP Visit Card
- European Health Insurance Card
- Tax Assessment
- PAYE Notice of Tax Credits
- Temporary Payment Card
Can You Work in Ireland Without a PPSN?
If you are starting a job, you need a PPS number to register with the Revenue Commissioners. However, employers should not request your PPS number during the recruitment process. They should only ask for it once you have accepted a job offer and are about to begin employment with the company.
Employers are not allowed to request your PPSN during the recruitment process; they can only ask for it once you officially begin employment.
Without a PPSN, your income may be taxed at an emergency rate, which is higher than standard rates. To avoid issues, it’s important to apply for a PPSN as early as possible after starting work. This ensures smoother payroll processing and compliance with Irish employment laws.
How to Obtain a PPSN in Ireland?
Let’s explore the rules for getting a PPSN, the steps involved, and what to do in special cases like children or non-residents.
Rules for Getting a PPSN
To apply for a PPSN in Ireland, you need to provide proof of your identity, the reason you need the PPSN, and your current address. Below is an overview of the required documents based on your status:
Proof of Identity
- Irish Citizens (Born in the Republic of Ireland): A birth certificate and a valid photo ID, such as a passport or driving license.
- Irish Citizens by Naturalisation or Foreign Birth Registration: Either a current passport or a Certificate of Naturalisation, or a Foreign Birth Registration certificate along with a driving licence (Irish or UK).
- Irish Citizens Born in Northern Ireland or UK Citizens: A current passport or a birth certificate showing the mother’s maiden name, accompanied by a driving license.
- EU Citizens (Excluding Irish and UK): A current passport or national identity card.
- Non-EU Citizens: A valid passport is required.
Proof of Address
To verify your address, provide one of the following documents (not older than three months): a utility bill, an official letter, a financial statement, or a property lease agreement.
If you are staying with someone, you can use their household bill with a note confirming your stay at their address.
If You Change Your Address
If you already have a PPSN and need to update your address, you can do so online via MyWelfare.ie if you have a verified MyGovID.
Alternatively, you can submit your updated information, including proof of the new address, by post or email to the Department of Social Protection (DSP).
Getting a PPSN for a Child
Children born in Ireland are automatically assigned a PPSN if their birth is registered with the General Register Office (GRO) within three months.
If the birth is not registered, or if the child was not born in Ireland, parents or guardians must apply for a PPSN by completing the REG1M form and providing proof of identity (both child and parents), address, reason for applying for a PPSN, and their relationship to the child.
The application must be submitted to a PPSN Allocation Centre, and the number will be sent by post.
How to Apply for an Adult’s PPSN?
Let’s explore two ways to apply for an adult PPSN number.
Applying Online
Adults living in Ireland can apply for a PPSN through MyWelfare.ie. You will need to upload a copy of your photo ID, proof of your address, and the reason you need the PPSN. After submitting the form, the DSP will schedule an in-person appointment to finalise the application.
Applying from Outside Ireland
Non-residents who need a PPSN for specific purposes, such as probate, can apply through the DSP’s Client Identity Services. However, this option is not available for those planning to relocate to Ireland.
Cross-border workers from Northern Ireland or the UK must apply at a designated PPSN Allocation Centre.
Getting a PPSN for a Deceased Person
If a PPSN is needed for someone who has passed away, such as for probate purposes, you must provide a copy of the death certificate and a statement explaining why the PPSN is required. These documents should be submitted to the DSP’s Client Identity Services.
If you’re short on time or facing difficulties in obtaining your PPSN, contact Peak Accounting. We’re here to provide the support and assistance you need.
Conclusion
A PPSN is an essential part of working and living in Ireland, ensuring compliance with tax laws and access to important public services. While it is possible to start work without a PPSN temporarily, obtaining one as soon as possible is necessary to avoid higher emergency tax rates and delays in accessing benefits.
If you need guidance with your PPSN application or navigating employment requirements in Ireland, Peak Accounting is here to support you. Reach out to us today for expert advise and personalised assistance, making the entire process straightforward and stress-free.
Let us help you get started on the right path to your new job in Ireland.
FAQ’s
1. Can you work in Ireland without a PPSN?
If you are starting a job, you need a PPS number to register with the Revenue Commissioners. However, employers should not request your PPS number during the recruitment process. They should only ask for it once you have accepted a job offer and are about to begin employment with the company.
2. What happens if I don’t have a PPSN while working?
Without a PPSN, your employer cannot process your payroll correctly, and you may face higher tax deductions. This could delay your payments and affect your eligibility for public benefits or services like healthcare.
3. How can I avoid emergency tax if I don’t have a PPSN?
The best way to avoid emergency tax is to apply for a PPSN as soon as you plan to work in Ireland. Communicate your application progress with your employer to ensure temporary measures are in place until your PPSN is issued.
4. What do I need to apply for a PPSN in Ireland?
To apply for a PPSN, you must provide proof of your identity, your address, and the reason you need a PPSN. This ensures the application process is valid and meets the requirements set by the Department of Social Protection.
5. How do I apply for a PPSN while already employed?
You can apply for a PPSN through MyWelfare.ie by providing proof of your identity, address, and reason for needing the PPSN. After submission, you will be scheduled for an in-person appointment to complete the process.
6. What should I do if I cannot find my PPSN?
If you already have a PPSN but cannot locate it, check official documents such as your Public Services Card, Tax Assessment, or PAYE Notice of Tax Credits. These documents often display your PPSN.